Please note: The settings that you find in this page on the main UI are exactly the same as those in the initial four step setup wizard.
First, we'll look at the Google Classroom section.
Google Classrooms can be created based upon the registration/roll groups and classes (teaching sets) in the school's MIS, toggling this on will provision ALL Classrooms of this type to Google Workspace. You will need to match classes in the Match classes page if you want to avoid duplicates, please be aware however that Edusync will only be able to provide matches for the Google Classrooms that are owned by the admin account associated with Edusync Google.
You can also choose for Edusync to manage the memberships of these Google Classrooms based on the memberships of the groups in the schools' MIS as well as whether you would like membership removals to be done automatically by Edusync or manually by yourself via the Google Classroom UI.
At the bottom of the Google Classroom section on this page, it is possible to choose an archiving date (archiving will occur on the following day), a date on which re-provisioning of the Classrooms for the next academic year will occur. Re-provisioned Classrooms will have a year (i.e. 2020/2021) appended to their name.
Classrooms provisioned by Edusync Google within primary phase schools will be provisioned using the super admin user that approved access to Google API permissions in order to provide overall visibility for that user and therefore, to display those Classrooms as available for matching on the 'Match classes' page (secondary schools may have an amount of Classrooms exceeding the Classroom cap per user and as such were omitted from this update).
Google Groups can be created based upon the registration groups, year groups and house groups in the schools' MIS, toggling this on will provision ALL groups of this type to Google Workspace. You can also choose for Edusync to manage the memberships of these Google Groups based on the memberships of the groups in the schools' MIS as well as whether you would like membership removals to be done automatically by Edusync or manually by yourself via the Google Admin Console.
Now you will need to select the domain and the organisational unit that you would be able to find any current student users in and also bear in mind that when running a sync with user creation enabled, this is the OU that Edusync will provision the new users to.
You can add an organisational unit structure for students which Edusync will provision from MIS data to sit below the OU you have selected as sub OUs, all student users will be correctly assigned to these sub OUs also.
You will also need to select the staff domain and OU as above.
You can choose to omit either staff or students in the rules section with the toggle buttons. The users from each area will not have their MIS data available for matching.
You can create custom rules for student users so as to only omit certain classes as shown in the example.
Edusync can provision Google accounts based on school MIS data (preferred names), this can also be turned off should you choose to provision users by other means. A separate email address naming convention for each students and staff can be selected and Edusync has provided a list of useful defaults to help you with this. Duplications will be handled by adding a number on the end.
It is also possible for you to choose for staff accounts to have their display names provisioned with their title instead of forename.
Edusync Google can also suspend and delete users from Google Workspace for Education based upon their removal or inactivity in the school's MIS system. Separate options are provided for both staff and students.
Again, this can be turned off.
Save any settings (button at the top of the page) when you are happy with them before running a sync, at the top of the Directory page.
Please contact support@wonde.com if you require assistance understanding any of the settings on this page.