To begin using the Edusync Apple tool you will first need to be integrated with Wonde and also have approved the permissions for Edusync Apple. If your MIS/SIS is not already integrated with Wonde, please contact us at firstname.lastname@example.org
Once the above has been completed and the Wonde team has audited your connection please follow the below steps.
Initiating the tool:
From your Wonde School Portal, please hover over the Edusync Apple tile/logo and select ‘Launch’. This will launch the Edusync Apple tool in a separate tab.
Once the Wonde Apple Sync tool has loaded, you should see 0 current users.
Navigate to the Settings page:
From the School section, please ensure your relevant phase of education is displayed (Primary, Secondary or All Through). Next select the Password policy that is relevant to your school:
From the Rules section, toggle on ‘Activate students’ and/or ‘Activate staff’:
From the SFTP section, please fill out all fields as per below. These details can be found in your school’s Apple School Manager account:
A. Go to https://school.apple.com/ and log in.
B. In the bottom left of the page, hover over your school name and select ‘Preferences’ from the options:
C. In the second column please select ‘Directory Sync’
D. From SIS/SFTP select ‘Enable’ on the right of the page:
E. Once the next page loads, please expand Find Students, Instructors and Classes and select Set Up SFTP:
F. Once the credentials have been generated please copy and paste the ‘SFTP URL’, ‘Username’ and ‘Password’ from this page into the Edusync Apple>Settings>SFTP section. Note: The Port will always be 22:
G. Once the details have been copied across to Edusync Apple tool please select ‘Continue’ under the credentials. Note: Please keep this page open in a separate tab:
To sync Students and Teachers you can either ‘Use existing Emails from SIS/MIS’ or ‘Generate new email addresses’. Please complete one of the options below that suits your school.
Option 1: Use existing Emails from SIS/MIS
From the Emails section, toggle ON ‘Use MIS/SIS student email’ and/or ‘Use MIS/SIS staff email’:
Once the above has been completed, please scroll to the top of the Settings page and select ‘Save Settings’ in the top right corner:
Option 2: Generate new email addresses
From the Settings page you will need to first enter the domains used for both Students and Staff:
Note: Custom naming conventions can be added should those in the dropdowns not suit your needs.
From the Emails section, toggle OFF ‘Use MIS/SIS student email’ and/or ‘Use MIS/SIS staff email’:
Once the above has been completed, please scroll to the top of the Settings page and select Save Settings in the top right corner.
Completing the Sync:
Upon Navigating to the Directory page you should now see both students and/or staff displayed in the Wonde tool.
If you want to exclude certain Classes from syncing to Apple School Manager please navigate to the Classes, mark any you wish to exclude as ‘Ignore’ and then select Save matches in the top right corner:
Once you have customised your classes please navigate back to the ‘Directory’ page, and select ‘Sync Users and Classes’ from the top right of the page:
Note: The first time you perform a sync you will be prompted to download the CSV files and update the person_id of any existing users in Apple School Manager - this is to avoid duplication of users:
Alternatively, you can select ‘Enable automated sync’ to have the tool sync once daily to make incremental changes to Apple School Manager.
A sync will now be pushed to your school's Apple School Manager. To view this please navigate back to your previously left open Apple School Manager tab.
The sync will now take some time to be accepted and provisioned to Apple School Manager.
Within Apple School Manager: A School’s First Time Syncing via SFTP:
If this is your first time syncing via SFTP then you will be prompted with Review SFTP Data where you can view Students, Staff, Instructors, Classes and Locations created by the Wonde SFTP sync.
PLEASE NOTE: The number of Students, Staff, Instructors, Classes and Locations may not match the figures in the Wonde Apple Sync tool. If they are incorrect, the ASM totals can be ignored as they are an ASM UI error.
Please follow the prompts and check if this data appears correctly for your school.
At this point the data sync has now been completed!